From automating work orders to leveraging mixed reality, Microsoft Dynamics 365 Field Service continues to evolve to meet the growing changes of field operations and support seamless collaboration. Quality service is crucial to organizations remaining resilient despite uncertainty. Employees are working from remote or distributed locations, reducing the amount of personalized interaction. Customers are demanding self-service options that empower them to resolve issues.

As assets grow in complexity, remote monitoring of Internet of Things (IoT) devices continues to transform service from a cost center to a revenue generator. Changes in technologies that personalize the service experience, increase worker productivity, and optimize service operations elevate the frontline worker effectiveness and increase customer experience. These differentiators propelled Dynamics 365 Field Service.

It is with great pride that Microsoft shares its position as a Leader within the 2022 Gartner Magic Quadrant for Field Service Management* for the third consecutive year.

We believe this placement recognizes Microsoft’s continuous investment and authority across our service solution and cloud functionality.

Gartner defines field service management (FSM) as a discrete market within the broader customer service and support software market. FSM suites support field service providers (FSPs) whose technicians travel to customer locations to provide installation, repair, and maintenance services for equipment and systems (consumer, commercial, or industrial). FSPs may also manage, maintain, and monitor these assets under a predefined service or maintenance contract.

What is Connected Field Service?

By using the power of IoT and cloud services, Connected Field Service enables organizations to transform the way they provide service from a costly break/fix model to a proactive, predictive service model. Organizations can respond faster through a combination of IoT diagnostics, scheduling, asset maintenance, and inventory on the same platform.

Through remote monitoring, technicians can quickly identify the equipment and the issueoften before the customer is even aware. IoT devices communicate with the field service management system, sending alerts to technicians about anomalies with the device. Remote field service technicians can quickly isolate the issue and sometimes resolve the problem by sending device commands or resetting the device without ever stepping foot on the customer’s site.

Clean Energy reaps value from Connected Field Service

Take, for example, Clean Energy,one of the largest providers of renewable natural gas. The company offers renewable natural gas as a transportation fuel, significantly reducing pollution and greenhouse gas caused by diesel and gasoline. It owns, operates, and maintains 550 stations across the United States and Canada. Clean Energy also develops renewable natural gas production facilities.

Reducing pollution is important to Clean Energy. Not to mention, the extensiveness of Clean Energy’s operation along with siloed data and applications created the need for specialized systems. Overcoming silos and meeting their pollution-reduction goal hinges on internal efficiency, anchored by a collaborative, well-integrated infrastructure. The company began its journey with Microsoft Dynamics 365 and now manages its environment using Dynamics 365. It also takes in and analyzes sensor data from its automated fuel stations using Microsoft Azure IoT and equipped its technicians with Microsoft Dynamics 365 Remote Assist.

Technicians are now empowered with data and can pull up information about their teams and the stations they’re managing. The analysis performed by Microsoft Azure IoT Central results in a request to generate a work order to Dynamics 365 Field Service. That data is then sent to the company’s Azure Data Lake for use in management reportingand eventually, to create the base for predictive analytics. And because the IoT sensors transmit status data, those technicians no longer get up in the middle of the night to drive long distances to inspect stations that don’t need ita contribution to greater job satisfaction.

With Connected Field Service, Clean Energy is achieving its efficiency and cost savings goals. During the past couple of years, it pivoted seamlessly to remote work, reducing travel with virtual training and supporta win for the planet.

Clean Energy is just one of many organizations that has reaped value from Connected Field Service and is harnessing its capabilities to build stronger, more collaborative, and proactive service delivery.

Dynamics 365 Field Service

This is where innovation meets what’s possible.

Learn more

The bottom line

Many service organizations consist of dispatchers answering service calls, putting customers on hold, asking the same questions repeatedly, while searching for the next available technician to dispatch. This process is inefficient, costly, and unsatisfying to the customer.

The world of field service is changing. Today, service organizations are evolving into profit centers, redefining business models, and creating powerful and fulfilling customer experiencesall supported by global edge solutions like Dynamics 365 Field Service.

We’re excited to be positioned as a Leader in the Gartner Magic Quadrant and are committed to bringing you the best and most featured field service application available. Depend on the multidimensional capabilities of Dynamics 365 Field Service to help you better personalize customer engagements, improve employee effectiveness, and optimize service operations now and tomorrow.

Read the 2022 Gartner Magic Quadrant for Field Service Management report.

Learn more about:

• Dynamics 365

• Dynamics 365 Field Service

• Dynamics 365 Remote Assist

Source: Gartner, Magic Quadrant for Field Service Management, Jim Robinson, Leif-Olof Wallin, 24 October 2022

*Gartner and Magic Quadrant are registered trademarks and service marks of Gartner, Inc. and/or its affiliates in the U.S. and internationally and are used herein with permission. All rights reserved.

**This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request from Microsoft.

Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

The post Microsoft is named a Leader in 2022 Gartner® Magic Quadrant™ for Field Service Management appeared first on Microsoft Dynamics 365 Blog.

Microsoft Dynamics 365 Customer Service now offers voicemail as part of its omnichannel engagement capabilities. Currently in preview, voicemail can be a valuable component of your call queue management, as an overflow option on a voice queue or when a direct call to an agent goes unanswered.

Group and individual call queue management

When customers choose to leave a voicemail instead of waiting in a queue, the message is routed to the default group voicemail queue. Voicemail from any queue lands in the same voicemail queue, making it a one-stop shop for agents who triage voicemails from customers.

When customers call an agent on a direct inward dialing number and the agent isn’t available, they can choose to leave a voicemail. In this case, the message is routed to the default individual voicemail queue and pushed to the agent associated with the direct inward dialing number.

Both the group and individual voicemail queues start out with no agents assigned to them. Agents who are responsible for managing customer voicemails must be added to the group queue. Agents with direct inward dialing numbers must be added to the individual queue.

The voicemail greeting is an automated message that can be customized at the workstream level. If your call queue management includes a Power Virtual Agents bot, the bot can’t prompt customers to leave voicemail. Instead, the call must be escalated to an agent.

Agent experience

Let’s look at voicemail from the perspective of an agent who’s assigned to the default group voicemail queue. Noticing that a customer has left a voice message, you pick it from the Agent dashboard. Now assigned to you, the voicemail appears in your Activities view. You can also configure voicemails to appear in your Inbox view.

Opening the voicemail form, you can see the customer’s name or number, play back the voicemail, and read a transcript. After you take an action on the voicemail, you can close it. It becomes read-only and moves to your Closed work items view.

Learn more

To learn more about using voicemail as part of your call queue management, read the documentation:

• Use voicemail to manage inbound calls | Microsoft Learn
• Configure the inbox | Microsoft Learn

Not yet using Dynamics 365 Customer Service? Take a tour and get a free trial.

The post Add voicemail to your call queue management appeared first on Microsoft Dynamics 365 Blog.

It’s a simple truth of business: economic growth is cyclical. As companies across industries navigate a period of uncertainty, investments in people and technology should be strategic and decisive to help people do more with lessless time, less cost, and less complexity.

While reducing cost and complexity is often a primary factor when investing in business technology, doing more with less should be a step forward, not two steps backan opportunity to build a more resilient, agile business. 

In this first of a series of blog posts, we will explore how your teams can push forward in the headwinds of uncertainty and constant change. We’ll answer how doing more with less can empowerrather than restrictbusiness agility and growth.

How Microsoft Dynamics 365 and Microsoft Power Platform help shore up your business to do more with less

To get started, let’s explore a few ways that Dynamics 365 and Microsoft Power Platform can reduce costs and complexity while empowering everyone in the organization to focus on superior customer experiences and operational excellence.

Lower your total cost of ownership

In times of uncertainty, the path forward is continued and accelerated innovation, especially for companies that run operations on a patchwork of on-premises technology solutions and services that are often redundant, siloed, duplicative, and costly to maintain. The migration from legacy systems to the cloud is now imperative, especially in a business environment that depends on speed, innovation, and accelerated business outcomes. A 2020 study conducted by Forrester Consulting, commissioned by Microsoft, revealed that a composite organization comprising interviewed customers realized an ROI of 109 percent over three years, fueled by savings on infrastructure refreshes, redundant enterprise resource planning (ERP) solutions, and consolidating support costs.¹

Our customers can realize significant operations efficiency and customer relationship management (CRM) savings with our unified platform, allowing them to do more with lessless time, cost, and complexity; while enabling more agility and innovation. In fact, organizations that adopt Dynamics 365 for CRM processes can save up to 50 percent relative to Salesforce.²With Microsoft Power Platform, organizations can further accelerate innovation and save up to 80 percent compared to other low-code development platforms.³

Reduce cost while improving efficiency on a unified business cloud

Dynamics 365 unifies customers and business data, relationships, and workflows in a single cohesive business cloud. This reduces complexity and brings new levels of efficiency, cross-functional engagement, and breakthrough customer experiences. Microsoft Power Platform works in tandem with Dynamics 365, or on its own, enabling everyone to build low-code solutions that contribute to the development process, multiplying their technical capacity and helping build amazing technical abilities across organizations.

A great example of these efficiencies in action is MVP Health Care. The nationally-recognized, regional not-for-profit health insurer replaced a makeshift CRM environment with Dynamics 365 to build a centralized member engagement platform, as well as adopted Microsoft Power Platform to optimize business processes, streamline workflows, and complete tasks. It expects to save USD6 million a year while standardizing processes, driving more member value, and promoting healthier communities.

Empower employees to drive agility and innovation

In challenging times, doing more with less doesn’t mean working harder or longer. It’s about having technology that amplifies what employees do best, so the organization can achieve more.

We’re integrating the digital tools people need to drive impact right within business applications for every function, from marketing, sales, and service to supply chain, finance, and operations. By connecting people, data, and streamlined business processes across the organization in the cloud, the workforce can truly do more with less.  

Unify data and use AI for proactive insights and automation 

We’ve invested heavily in AI to empower employees to be catalysts for impact, across every function, from marketing, sales, and service to supply chain, finance, and operations. Dynamics 365 and Microsoft Power Platform empower employees to perform with clarity and focus thanks to predictive insights and guided workflows that help them act decisivelyall fueled by centralized data, predictive analytics, and AI.

Microsoft Power BI delivers self-service analytics at enterprise scale, reducing the added cost complexity and security risks of multiple solutions.  

Microsoft Dynamics 365 Sales empowers sellers with sales intelligence that helps them deeply understand their customers for faster deal closure, including conversation intelligence that provides real-time selling guidance during sales calls. A recent Total Economic Impact™ (TEI) study conducted by Forrester Consulting found that for a composite organization, using Dynamics 365 Sales boosted seller productivity by 15 percent, resulting in $13.3 million in savings over three years.⁴

Westpac New Zealandone of the country’s largest banks transitioned to Dynamics 365 to create an enhanced customer experience and unlock innovation. As a result, thousands of its Dynamics 365 users are saving as many as 3,850 hours per week in process automation. The migration also improved data quality across the organization, further increasing efficiency.

In addition, sales teams can reduce errors and time spent manually entering data into a CRM, which can lead to inaccuracies and reporting errors. Microsoft Viva Sales automates the capture of customer data into the CRM and then delivers insights from that data to help guide the next best actions.

Within the supply chain, AI can monitor complex systems around-the-clock to help identify and predict issues across the supply chain before they create disruptions. Specialty coffee roaster and retailer, Peet’s Coffee, is one market leader benefiting from greater visibility across the supply chain. During the COVID-19 pandemic, sales rapidly shifted from retail stores to Peet’s online store. Dynamics 365 Supply Chain Management empowered the team at Peet’s Coffee with reliable, real-time data and insights enabling it to maintain a 98 percent fill rate on its growing e-commerce business.

A Forrester study identified several impact areas enabled by Dynamics 365 Supply Chain Management, including increased production volume, reduced downtime, improved quality, reduced infrastructure cost, and increased developer productivity. For example, a composite organization based on interviewed customers consolidated its footprint saving $11 million over a three-year time horizon. The organization also increased production throughput, resulting in $24.3 million in savings and reduced downtime of business-critical production equipmenta value of more than $1.5 million over the same time period.⁵

Boost collaboration to amplify business outcomes

As many workplaces become more decentralized, it’s both critical and more challenging to foster a culture of collaboration. The most recent Microsoft Work Trend Index Annual Report revealed that, since February 2020, the average Microsoft Teams user saw a 252 percent increase in their weekly meeting time and the number of weekly meetings has increased 153 percent.

Collaboration is seamlessly integrated with business workflows across Dynamics 365, Microsoft Power Platform, and Microsoft 365including Teamsso people can collaborate more effectively with anyone, on any business or customer record, within the tools used to manage workflows.

A sales team can close deals faster by understanding signals from the marketing department around demand generation. Service agents on complex cases can view a list of AI-matched experts and “swarm” this issue togetherrapidly troubleshooting the issue and compiling steps to resolve it.

Gibson Brands, the most iconic guitar brand, brought together cross-functional teams with Dynamics 365 and Teams, helping the company to simplify internal processes and create more immersive customer experiences across retail, direct sales, and dealer networks.

Democratize cloud-scale innovation

Finally, Microsoft Power Platform enables anyone, from pro to citizen developers, to create digital solutions to solve problems, reducing the cost and burden on IT teams to develop solutions. A Forrester Consulting study revealed that a composite organization based on surveyed Microsoft customers can realize an additional ROI of 140 percent over three years with Microsoft Power Platform’s premium capabilities.⁶

During the pandemic, the City of Ottawa streamlined the delivery of news and information to citizens by deploying a chatbot solution using Microsoft Power Virtual Agents, hosted on the Ottawa Public Health (OPH) website. In just six months, the bot recorded more than 50,000 conversations, saving the call center an estimated 4,000 hours of phone time. The numbers translate to a savings of about CA$240,000, or the redeployment of 2.5 full-time city employees to more mission-critical tasks at OPH.

We’re committed to your success

Whether you’re planning to migrate, optimizing your current investments, or exploring ways to innovate with Dynamics 365 and Microsoft Power Platform, we’re here to help you.

In future installments of this blog series, we’ll dig deeper into opportunities to streamline across your four primary functional areas: customer experience (sales and marketing), service, finance, and supply chain.

Do more with less with Dynamics 365

Learn how you can reduce organizational costs and complexity.

Start today

End notes

¹Total Economic Impact™ of Migrating from Microsoft Dynamics AX to Microsoft Dynamics 365 in the Cloud (July 2020), a Microsoft-commissioned study conducted by Forrester Consulting. Results are over three years for a composite organization based on interviewed customers. Examples shown are based on various customer outcomes and will vary depending on your specific scenario.

² Savings estimated based on US pricing for Salesforce and Microsoft offerings as published on their websites. Microsoft internal research, September 2022.

³ Savings estimated based on publicly available Power BI and Power Apps US pricing for 250 representative user licenses compared with major competitor offerings.

⁴The Total Economic Impact™ Of Microsoft Dynamics 365 Sales (March 2022), a Microsoft-commissioned study conducted by Forrester Consulting. Results are over three years for a composite organization based on interviewed customers.

⁵The Total Economic Impact™ of Microsoft Dynamics 365 Supply Chain Management (August 2021), a Microsoft-commissioned study conducted by Forrester Consulting. Results are over three years for a composite organization based on interviewed customers.

⁶The Total Economic Impact™ of Microsoft Power Platform Premium Capabilities (August 2022), a Microsoft-commissioned study conducted by Forrester Consulting. Results are over three years for a composite organization based on interviewed customers.

The post Essential ways Dynamics 365 and Power Platform help you do more with less appeared first on Microsoft Dynamics 365 Blog.

For many years, companies have based their supply chain strategy on lowering costs and increasing efficiency. Often this resulted in relying on one supplier for important subcomponents, sometimes based offshore where labor is cheaper. During the pandemic, the world discovered that “lower costs and increase efficiency” is not a resilient strategy. A single supplier represents a single point of failure. On the other hand, having a lot of suppliers does not necessarily increase your supply resilience without a good business relationship and communication. The middle ground is to distribute the supply of critical components among a group of vendors, also known as multisourcing.

Of course, multisourcing comes with its own challenges. The new multisourcing functionality in Microsoft Dynamics 365 Supply Chain Management can help you meet them.

Specify multisource policies for supply resilience

Two challenges of multisourcing are how to split the supply of an item across multiple vendors and how to allocate the vendor for a particular purchase order. Both are now easy thanks to the multisourcing features in Supply Chain Management.

First, you can now specify a multisource policy that identifies vendors and sets targeted percentages for each of them. For example, you might want 80% of your supply to come from your main vendor and 20% from a secondary one. Or you might want to distribute orders equally to three different vendors.

You can also specify the period in which the policy applies. Then just assign the policy to a product or set of products.

When Planning Optimization creates a planned order, it chooses the vendor so that the targeted percentages are met over time. In other words, the entire supply is allocated to a vendor, but over time orders are balanced between the vendors in the group.

Some vendors require a minimum order. With the multisourcing feature in Supply Chain Management, you can set minimum order quantities for each vendor and Planning Optimization will respect them.

You can also review the actual percentages kept versus the targeted percentage in the policy to monitor your supply resilience.

Choose the products you should multisource first

The new supply risk assessment workspace makes it easier to find products that are planned to be purchased from a single supplier. These may be good candidates for multisourcing to start increasing your supply resiliency.

The following recommendations can help you achieve higher supply resiliency:

1. Multisource products: Split the supply of components among a group of vendors. If you are starting to build this strategy, start with your most critical components.
2. Diversifyyour supply in geography and size: Have both local suppliers with shorter lead times and offshore suppliers with higher lead times.
3. Maintain good supplier relationships: Have a good business relationship and communication with your suppliers. When you are able to handle and adapt to disruptions together, you are more agile in fulfilling your customer needs.
4. Build long-term partnerships: Your relationship with your suppliers must be sustainable over time and based on trust to be able to handle disruptions over the longer term. High supplier turnover is not beneficial in the long run.
5. Assess your supply risk: Evaluate the performance of your suppliers using metrics such as purchase order deliveries as requested, on-time in-full deliveries, on-time deliveries, and in-full deliveries. Dynamics 365 Supply Chain Management makes this easier using the new supply risk assessment workspace.

Learn more

To get started sourcing products and components from multiple vendors, read the documentation: Source products and materials from multiple vendors – Supply Chain Management | Dynamics 365 | Microsoft Learn

To learn how to find products with low vendor resilience, read the product documentation: Supply risk assessment overview – Supply Chain Management | Dynamics 365 | Microsoft Learn

And check out our blog post: Assess supply chain risk more easily in new workspace – Microsoft Dynamics 365 Blog

Not yet a Dynamics 365 Supply Chain Management customer? Take a tour and request a demo.

The post Increase your supply resilience with multisourcing in Supply Chain Management appeared first on Microsoft Dynamics 365 Blog.