SharePoint Roadmap Pitstop: July 2020

by Scott Muniz | Jul 31, 2020 | Uncategorized

This article is contributed. See the original author and article here.

July brought a multitude of innovation across Microsoft 365. Our engineering teams have been hard at work on both new experience and refinements to help improve your productivity and give you more ways to disseminate your work, your voice and consume information from your colleagues.

This month brought: A New Employee Onboarding Hub, Hub permissions for visitors, SharePoint Migration Tool (SPMT) support for SharePoint Server 2019 (GA), Microsoft Lists, Quick Edit improvements, Add to OneDrive, and more. Details & screenshots below, including our audible companion: The Intrazone Roadmap Pitstop: July 2020 podcast episode – all to help answer, “What’s rolling out now for SharePoint and related technologies into Microsoft 365?”

In the podcast episode, I chat with John Sanders (LinkedIn | Twitter), principal program manager at Microsoft who works on all SharePoint pages and web parts innovation. We talked about all things pages and web parts – most recently aligning with and adopting improvements for page navigation using your keyboard and the broader notion of pervasive accessibility throughout your intranet.

John Sanders, principal program manager (SharePoint/Microsoft) [Intrazone guest]

All features listed below began rolling out to Targeted Release customers in Microsoft 365 as of July 2020 (possibly early August 2020).

Inform and engage with dynamic employee experiences

Build your intelligent intranet on SharePoint in Microsoft 365 and get the benefits of investing in business outcomes – reducing IT and development costs, increasing business speed and agility, and up-leveling the dynamic, personalized, and welcoming nature of your intranet.

New Employee Onboarding Hub (NEO for short, Agent Smith. I took the red pill long ago).

The NEO hub helps organizations guide new employees from the onset of their first day on the job. The hub provides new employees with the resources, support, and general information they need. It also helps connect them to important people, communities, and culture awareness. It also helps stakeholders contribute to the successes of new employee onboarding.

The New Employee Onboarding (NEO) hub, based on SharePoint, helps customers improve their new hire onboarding experience.

To get it, simply head over to the Look Book site: lookbook.microsoft.com – View the designs > Solutions > “New Employee Onboarding Hub.”

• Learn more

Centralized management for hub visitor permissions

This is an optional feature for both hubs and associated sites which allows for greater viewer access to content and improved discoverability across sites. After enabling a hub to sync to associated sites, hub owners can specify access by individuals, security groups, or Microsoft 365 groups. The new visitor permissions will become activated the next time the viewer accesses the hub.

Sync hub permissions to associated sites from the hub Permissions pane.

Associated site hub owners can disable the sync for sites that need to remain private from the rest of the hub.

• Roadmap ID: 65641.
• Learn more:
  • For hub owners – Setup your hub site
  • For associated site owners– Associate a SharePoint site with a hub

SharePoint Migration Tool (SPMT) supports migrating content from SharePoint Server 2016 (GA)

SPMT is designed for migrations ranging from the smallest set of files to a large scale enterprise migration. Bring your information to the cloud to take advantage of the latest collaboration, intelligence, and security solutions with Microsoft 365.

This past month, we moved beyond public preview and made migrating from SharePoint Server 2016 generally available (GA).

Use the SharePoint Migration Tool (SPMT) to migrate file shares or Sharepoint Server sites to SharePoint, OneDrive, and Teams – all in Microsoft 365.

In review, SPMT lets you migrate content to SharePoint, OneDrive and Teams from the following locations:

• SharePoint Server 2016
• SharePoint Server 2013
• SharePoint Foundation 2013
• SharePoint Server 2010
• SharePoint Foundation 2010
• Network and local file shares

• Learn more.
• Roadmap ID: 63258.

FYI | For all “intelligent intranet” materials – a new intranet resource center

This is a place that makes it easy to harness the power of your *intelligent intranet* — filled with training videos, templates, demos, customer interviews, and more to help you get started – just head over to https://aka.ms/IntelligentIntranet | Explore. Align. Implement. Engage.

Screenshot of the intelligent intranet resource center (aka.ms/IntelligentIntranet)

Once there, you’ll find help articles like:

• Plan an intelligent SharePoint intranet
• Information architecture in modern SharePoint
• Plan navigation for the modern SharePoint experience
• Moving from publishing sites to communication sites

… and many more.

Teamwork updates across SharePoint team sites, OneDrive and Microsoft Teams

Microsoft 365 is designed to be a universal toolkit for teamwork – to give you the right tools for the right task, along with common services to help you seamlessly work across applications. SharePoint is the intelligent content service that powers teamwork – to better collaborate on proposals, projects, and campaigns throughout your organization – with integration across Microsoft Teams, OneDrive, Yammer, Stream, Planner and much more.

Microsoft Lists app in Microsoft 365 and eight ready-made templates

We are pleased to begin roll out of Microsoft Lists – starting this month with the Lists app in Microsoft 365 and eight ready-made templates. The Lists app is the central place for all the lists you access across different sites, with the ability to create new lists using the + New list button.

The Microsoft Lists app in Microsoft 365 – a home for all your lists.

Use ready-made templates as you create new lists – above shows the preview when using the Event itinerary template.

Microsoft Lists is a Microsoft 365 app that helps you track information and organize work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customizable views and smart rules to keep everyone notified and in sync. With ready-made templates, you can quickly start lists online, on our coming mobile app, or with Microsoft Teams. And because it’s part of Microsoft 365, you can rely on enterprise-ready security and compliance.

• Roadmap ID: 64160 & 64166
• Learn more.

Improvements to the Quick Edit experience:

Fixed row height | When in Quick Edit, you will see a new layout option “Fixed Height” within the view drop-down menu. This layout will adjust the height of all rows to the same height to optimize vertical spacing.

• Roadmap ID: 64867

Improved Row Selection | You will see an updated way for selecting single or multiple items. This, too, supports existing copy/paste and drag-to-fill, applicable to multiple rows when using shift+selection. And when navigating and interacting via keyboard key strokes – like what we talked to John Sanders about – a consistent keyboard navigation approach.

• Roadmap ID: 64868

There were also a number of visual updates | You’ll see new grid lines, an improved on-hover experience when using your mouse around the grid, themed color bars on the side of list items – including error messaging, a “Create New Item” button at the bottom of quick edit for creating new items inline, and updated column header drop-down menus.

• Roadmap ID: 64871

Sticky first column appears while in Quick Edit mode | As users scroll horizontally across a list or documentary library in Quick Edit, the far-left column remains in place.

• Roadmap ID: 64866

The new Quick Edit experience showing some of the innovation: updated grid lines, multiselect, Add new button, visual cues and more.

Learn more about editing list items.

Improved Image columns for both lists and libraries

We’ve improved the image upload experience – including mobile camera support. You simply add a new Image column and upload images for that list item of file. This is a default column when using the new Asset manager template, and is a column type that can be added to any list or library.

The new image upload experience for lists items – shown above adding a device photo to an inventory list.

• Roadmap ID: 64872.

Rename the Title column

“Title” is a good column title title, and now you’re en’Title’d and empowered to rename it to whatever you want. Now you can rename the default Title column title and the change will be reflected everywhere – in quick edit, on the associated view, and in the list form.

Rename the Title column to your preferred name.

• Roadmap ID: 65146.

SharePoint pages keyboard shortcuts 

Much of Windows and Microsoft 365 is navigable via keyboard, and this month, SharePoint pages joined in. This month we released a way to see all the pages keyboard shortcuts you can take advantage of when authoring text, navigating the page or performing undo/redo. Just click Shift + ? when in page edit mode to bring up a list of available keyboard shortcuts. I’m particularly fond of Ctrl + K and Tab – huge time savers.

When in page edit mode, click Shift + ? to bring up the page keyboard shortcuts.

Learn more about working with SharePoint pages.

Automatically block guest access to new files until after security scans are complete

You can enable Data Loss Prevention (DLP) to automatically block external access to new OneDrive and SharePoint files until they have been fully scanned by the service for sensitive information – including search freshness and indexing.

Create and manage DLP policies on the Data loss prevention page in the Microsoft 365 Security & Compliance Center.

If the file has no sensitive content based on the DLP policy, then guests can access the file. If the policy identifies a file with sensitive content, then guests continue to be prohibited from accessing the file.

Note: There is no change to existing restrictions on guest user access to sensitive files. To mark new files sensitive by default, you will need to change a tenant property using PowerShell and a cmdlet. You need to enable least one DLP policy covering all SharePoint and OneDrive content.

• Roadmap ID: 34247. 
• Learn more about DLP.

Related technology

Tasks in Teams

It’s time for a coherent task management experience in your hub for teamwork – Microsoft Teams. The new Tasks experience brings together Microsoft Planner and Microsoft To Do into Teams, giving you one place to manage your team plans and individual tasks.

Tasks in Teams, show on mobile on the left, web on the right.

We produced an episode with our Tasks peers, “Tasks in Microsoft Teams” The Intrazone podcast – A discussion with Howard Crow, Partner GPM and Shin-Yi Lim, PMM – both focused on Planner and Tasks in Teams.

• Learn more.
• Roadmap ID: 57213.

Add to OneDrive

This enables you to add shared folder shortcuts directly to your OneDrive. Shared folders include content that others shared with you through their OneDrive or content that is a part of your shared library in Microsoft Teams or SharePoint.

With Add to OneDrive, not only can you bring all your shared content into one place, but you can also work with the shared content with the same power and flexibility as if they are files you own. This means that the added content can be synced, shared, and collaborated on—and that it retains all existing security and compliance policies. Once added, the “Add to OneDrive” shortcuts show up in OneDrive on the web, within Windows File Explorer or Mac Finder, in Teams, and in the OneDrive mobile apps.

This month, the Sync Up podcast co-hosts Ankita Kirti and Jason Moore talk with Olga Dalecka, who works on making it easier for you to find your files and successfully managed developing the feature . She takes us behind the scenes sharing leanings, inspirations, hitting roadblocks and usage scenarios for the feature.

• Learn more.
• Roadmap ID: 56384.

Microsoft Stream – remove unwanted background noise from videos

It’s a noisy world and not every video is produced in a nice studio – often onsite and unable to get everything quiet. Noise suppression, when turned on by video owners, allows viewers to isolate speech from other sounds and music during playback. Noise suppression can be switched on or off for each newly uploaded video.

Turn noise suppression on for a video.

The outcome is the ability to focus on the person speaking, not what’s happening around them. This makes things like remote workplaces and virtual classroom content much more effective. This, too, is the same technology you’ve been hearing about from a Microsoft Teams meetings perspective.

• Learn more.
• Roadmap ID: 57301.

On-demand training for OneDrive, SharePoint, Microsoft Lists, Project Cortex, Yammer, Stream and more

Train your mind and the tech will follow.

This series of 14 training videos covers the value and recent updates across SharePoint, OneDrive, Microsoft Lists, Microsoft Teams, Project Cortex, Yammer, and Stream  – including information for employees, admins, and developers – all in the context of scenarios supported within Microsoft 365 across teamwork and employee engagement – all in one blog post for you to consume at your leisure.

• Learn more.

Time for a little fun if you made it this far…

I’m sure you’ve seen the “I had a joke” meme out there on Twitter… well, there were some fun ones leaning in on the SharePoint and OneDrive roasting. Below are a few I’d like to share.

OK, I’ll start with my attempt to join the meme:

“I’m working on a @OneDrive joke and syncing about a good punchline… :thinking_face:” (@MKashman tweet)

Here’s one from Microsoft MVP, Paul Bullock – Paul tweeted: “You have to hear my modern SharePoint joke, it’s absolutely classic” (@PKBullock tweet)

And a last one from our friend & CVP, Jeff Teper – Jeff tweeted: “I have a SharePoint joke and you can customize it.” (@JeffTeper tweet)

There’s a lot of them out there, just type in your favorite “product name” and the word “joke” in Twitter’s search and start a’scrollin’ and a’LOL’in’!

July 2020 teasers

Psst, still here? Still scrolling the page looking for the rolled out goodness? If so, here’s a few teasers of what’s to come to production next month…

• Teaser #1: new sharing experience in Microsoft Teams [Roadmap ID: 51230] 
• Teaser #2: Azure CDN caching for SharePoint and OneDrive Video [Roadmap ID: 66065]

… shhh, tell everyone.

Helpful, ongoing change management resources

• “Stay on top of Office 365 changes“
• “Message center in Office 365“
• Install the Office 365 admin app; view Message Center posts and stay current with push notifications.
• Microsoft 365 public roadmap + pre-filtered URL for SharePoint, OneDrive, Yammer and Stream roadmap items.

• SharePoint Facebook | Twitter | SharePoint Community Blog | UserVoice
• OneDrive Facebook | Twitter | OneDrive Community Blog | UserVoice

• Follow me to catch news and interesting SharePoint things: @mkashman; warning, occasional bad puns may fly in a tweet or two here and there.

Thanks for tuning in and/or reading this episode/blog of the Intrazone Roadmap Pitstop – July 2020 (blog/podcast). We’re open to your feedback in comments below to hear how both the Roadmap Pitstop podcast episodes and blogs can be improved over time.

Engage with us. Ask questions. Push us where you want and need to get the best information and insights. We’re here to put both our and your best change management foot forward.

Stay safe out there on the road’map, and thanks for listening and reading.

Cheers and thanks,

Mark Kashman – senior product manager (SharePoint/Lists) | Microsoft)

The Intrazone Roadmap Pitstop – July 2020 graphic showing some of the highlighted release features.

The New Outlook for Mac is now available in Insider Slow

by Scott Muniz | Jul 30, 2020 | Uncategorized

This article is contributed. See the original author and article here.

We are excited to announce the availability of the new Outlook for Mac for our Insider Slow users. The updated and revamped new Outlook is available via a toggle switch on the top right corner of your Outlook main window. The new Outlook for Mac is built on Microsoft sync technology that is fast, reliable, and allows us to bring you the latest and greatest functionality from Microsoft 365. An updated user experience and added features enable you to customize your email, all while keeping things simple and efficient. 

In order to try the new Outlook for Mac, first you will have to join Insider Slow. The default experience will be the current version of Outlook. To navigate to the new experience, simply click the “New Outlook” toggle in the top right corner of the Outlook window. You can switch quickly between the new Outlook for Mac and the current version to compare the differences for yourself and see everything it has to offer. 

Get caught up with updates across Mail, Search, Calendar and People 

The new Outlook for Mac has numerous new features and enhanced capabilities to experience. Here are some highlights of what to expect when you try it out: 

• Improved sync – Built on top of Microsoft sync technology, which also powers Outlook Mobile, the new Outlook for Mac syncs your messages with improved speed and reliability. 
• Search enhancements – Search is now built using the same engine that powers other Office 365 experiences so you can quickly find exactly what you’re looking for. 
• New mail and event compose experiences – Entirely new mail and event compose experiences that help improve your productivity with enhancements such as an easy to access formatting bar, suggested times, and locations. 
• My Day – A new addition that brings you a view of your agenda or calendar events right from within your main mail canvas, and includes a 2-week calendar view to give you a quick glance at your upcoming events. 
• Customizable toolbar – The new toolbar puts your most used commands front and center and is fully customizable. 
• Mail Tips – Get more information about your mail, like a heads up if you’re messaging people with automatic replies turned on, sending an email to recipients outside your organization, or sending an email to a large audience.  
• Snooze  – For those moments when you don’t have time to read or respond to an email, simply  “snooze”  it and select the time that works best for it to show up in your Inbox  again  as an unread email.

Easily snooze messages or perform quick swipe actions directly in the message list.

• Unified inbox – Combine the multiple mailboxes you manage into one single inbox, making it easier for you to view everything that is important in one place.   
• Sensitivity labels – Protect sensitive information across your organization. Classify messages based on their confidentiality and sensitivity to ensure those viewing your email understand how they should treat the information enclosed. 

• Add-ins – Install and use your favorite add-ins and enhance your productivity within Outlook. Add-ins that work with Office JavaScript  API 1.6 and below are fully supported. We are currently working on support for API 1.7+.  
• Actionable Messages – The new Outlook for Mac supports the familiar experience of Actionable Messages created with Adaptive Cards, enabling quick actions directly from your inbox, such as filling out a survey or approving an expense report. 
• People view  – The new Outlook for Mac comes with a completely revamped People view. Explore contacts that are important to you, you collaborate with often, and even those you may want to follow up with – all from the same place. Easily create new contacts and make updates to existing entries directly from this new view.  

Create new contacts and view them alongside other important colleagues.

• Teams meeting toggle  – This toggle will be available when you quickly create a new calendar event. By switching the toggle on you can more easily make any meeting a Teams meeting. 
• Meeting Insights  –  Outlook helps you show up prepared to your meetings by suggesting emails and files that are relevant to the event or attendees.  

Explore the most recent feature releases 

Since the release of the new Outlook for Mac in Insider Fast last fall, we have been continuously updating the experience to bring you brand new capabilities and an updated look and feel. The past couple of months have been no different, with our most recent updates including: 

• Rules – Easily manage your inbox by setting preferences to automatically flag, move, delete, or take other actions on specific email messages you receive. 
• Access Tasks and Notes – Keep track of what’s important by flagging an item for follow-up, adding to your to-do list, or jotting something down on a sticky note. 
• Send button updates – After testing and gathering user feedback, we have moved the send button to the top of the mail canvas for an improved experience when composing a message. 
• Additions to People search – Quickly take action when searching for a contact by starting an email, chat, or call with someone directly from the search results. 
• Group header view – Tailor your message list to fit your needs with the ability to show or hide group headers based on your preferences. 
• Every meeting online – Set your Calendar preferences to ensure all your newly scheduled meetings are online via Teams or Skype.

Edit your preferences to ensure every meeting you schedule is online.

Coming soon… 

• S/MIME – Enhance the security of your email with digital message encryption, extra protection that ensures emails can only be opened by recipients that have the correct key. 
• Mailbox delegation – Allow others in your organization the ability to manage your calendar and edit, schedule, and respond to meetings on your behalf. 
• Shared mailboxes – Access all mail from shared mailboxes that you have added to Outlook. 
• Open shared calendars – See all your commitments in one place with the ability to open shared calendars you have been added to and see them alongside your personal schedule. 

Stay up to date 

Experience the new Outlook for Mac firsthand by signing up for Insider Slow and enabling the “New Outlook” toggle. Check back on Tech Community for regular updates and receive detailed information on new features and fixes by visiting our Release Notes.  Let us know what you think about the new Outlook for Mac and tell us what you want to see next by providing us feedback on UserVoice.  

As a reminder, the new Outlook for Mac is only available for Office 365, Outlook.com, and Google accounts using mac OS 10.14 Mojave and above. We are planning to add new supported account types, including IMAP, in the coming months. If you are having account issues, do not see your account, or cannot access it in the new Outlook for Mac, visit the support page. 

See how consolidated incidents improve SOC efficiency through this attack sprawl simulation

by Scott Muniz | Jul 30, 2020 | Uncategorized

This article is contributed. See the original author and article here.

Microsoft Threat Protection continuously and seamlessly scours endpoints, email and docs, cloud app, and identity activities for suspicious signals and uses deep correlation logic to automatically find links between related signals across domains. It connects related existing alerts and generates additional alerts for suspicious events that could otherwise be missed.

Correlated signals, alerts, and relevant entities are collected and consolidated into a single comprehensive incident representing the whole attack.

We put Microsoft Threat Protection’s incident feature to the test by simulating an end-to-end attack chain that involves various attacker techniques across multiple domains, including spear-phishing, credential theft, overpass-the-hash attack, lateral movement, and other techniques observed in actual investigations.

Learn how automatic correlations in Microsoft Threat Protection detected the initial access, lateral movement, and lateral phishing stages of the attack sprawl simulation. Read our latest blog: Inside Microsoft Threat Protection: Solving cross-domain security incidents through the power of correlation analytics.