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An email signature concludes an email with style, professionalism, and branding. Customer service agents need to use their signature when emailing customers. Each agent has a distinctive style, however, and enforcing a standard pattern can be a challenge. With two new features in Microsoft Dynamics 365 Customer Service, you can create signatures for your agents that consistently represent your organization’s brand and messaging.
Include dynamic content in a common email signature
We have added the ability to include dynamic placeholders in email signatures. Now you can easily create a common signature for multiple agents.
Dynamic signatures eliminate the need to maintain multiple signatures while bringing consistency to how agents sign off their emails. You no longer have to manually check to make sure agents are using a consistent pattern or train new agents to use a specific signature. With the magic of dynamic placeholders, agent information is automatically inserted with their signature.
Link an email signature to a queue to ensure consistent messaging
Agents often send email from a queue or a shared mailbox. Having a common signature in this scenario is necessary for most contact centers. Now it is possible to link a signature to a queue.
If you don’t want to link a signature to your queues, Dynamics 365 will continue to use the signature template of the queue owner.
Learn more
Watch a quick video introduction:
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Templates are a fast and easy way to send consistent, professional, preformatted email messages. They’re a time-saving feature that agents loveexcept when they forget the name of a template or have so many that quickly finding the right one becomes a challenge. Fortunately, Microsoft Dynamics 365 Customer Service now makes it easier to search your templates.
Search for email templates with any detail that you remember
You can now search your templates not only by title but also by subject, description, and even a word in the message body. You only need to remember a detail or two to save yourself from spending extra time scrolling and reading.
Filter the list of email templates
What if you don’t remember a lot of details about the template you need? The template selection page now includes out-of-the-box filters that you can use to narrow down the list. Your administrator can also add custom filters.
Easier on the eye
The template selection experience now allows you to switch between grid, tile, and list views. Your administrator can help define a default view. You can also preview a template in both zoomed-in and full-screen views.
Learn more
Watch a quick video introduction:
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From automating work orders to leveraging mixed reality, Microsoft Dynamics 365 Field Service continues to evolve to meet the growing changes of field operations and support seamless collaboration. Quality service is crucial to organizations remaining resilient despite uncertainty. Employees are working from remote or distributed locations, reducing the amount of personalized interaction. Customers are demanding self-service options that empower them to resolve issues.
As assets grow in complexity, remote monitoring of Internet of Things (IoT) devices continues to transform service from a cost center to a revenue generator. Changes in technologies that personalize the service experience, increase worker productivity, and optimize service operations elevate the frontline worker effectiveness and increase customer experience. These differentiators propelled Dynamics 365 Field Service.
We believe this placement recognizes Microsoft’s continuous investment and authority across our service solution and cloud functionality.
Figure 1: Magic Quadrant for Field Service Management**
Gartner defines field service management (FSM) as a discrete market within the broader customer service and support software market. FSM suites support field service providers (FSPs) whose technicians travel to customer locations to provide installation, repair, and maintenance services for equipment and systems (consumer, commercial, or industrial). FSPs may also manage, maintain, and monitor these assets under a predefined service or maintenance contract.
What is Connected Field Service?
By using the power of IoT and cloud services, Connected Field Service enables organizations to transform the way they provide service from a costly break/fix model to a proactive, predictive service model. Organizations can respond faster through a combination of IoT diagnostics, scheduling, asset maintenance, and inventory on the same platform.
Through remote monitoring, technicians can quickly identify the equipment and the issueoften before the customer is even aware. IoT devices communicate with the field service management system, sending alerts to technicians about anomalies with the device. Remote field service technicians can quickly isolate the issue and sometimes resolve the problem by sending device commands or resetting the device without ever stepping foot on the customer’s site.
Clean Energy reaps value from Connected Field Service
Take, for example, Clean Energy,one of the largest providers of renewable natural gas. The company offers renewable natural gas as a transportation fuel, significantly reducing pollution and greenhouse gas caused by diesel and gasoline. It owns, operates, and maintains 550 stations across the United States and Canada. Clean Energy also develops renewable natural gas production facilities.
Reducing pollution is important to Clean Energy. Not to mention, the extensiveness of Clean Energy’s operation along with siloed data and applications created the need for specialized systems. Overcoming silos and meeting their pollution-reduction goal hinges on internal efficiency, anchored by a collaborative, well-integrated infrastructure. The company began its journey with Microsoft Dynamics 365 and now manages its environment using Dynamics 365. It also takes in and analyzes sensor data from its automated fuel stations using Microsoft Azure IoT and equipped its technicians with Microsoft Dynamics 365 Remote Assist.
Technicians are now empowered with data and can pull up information about their teams and the stations they’re managing. The analysis performed by Microsoft Azure IoT Central results in a request to generate a work order to Dynamics 365 Field Service. That data is then sent to the company’s Azure Data Lake for use in management reportingand eventually, to create the base for predictive analytics. And because the IoT sensors transmit status data, those technicians no longer get up in the middle of the night to drive long distances to inspect stations that don’t need ita contribution to greater job satisfaction.
With Connected Field Service, Clean Energy is achieving its efficiency and cost savings goals. During the past couple of years, it pivoted seamlessly to remote work, reducing travel with virtual training and supporta win for the planet.
Clean Energy is just one of many organizations that has reaped value from Connected Field Service and is harnessing its capabilities to build stronger, more collaborative, and proactive service delivery.
Many service organizations consist of dispatchers answering service calls, putting customers on hold, asking the same questions repeatedly, while searching for the next available technician to dispatch. This process is inefficient, costly, and unsatisfying to the customer.
The world of field service is changing. Today, service organizations are evolving into profit centers, redefining business models, and creating powerful and fulfilling customer experiencesall supported by global edge solutions like Dynamics 365 Field Service.
We’re excited to be positioned as a Leader in the Gartner Magic Quadrant and are committed to bringing you the best and most featured field service application available. Depend on the multidimensional capabilities of Dynamics 365 Field Service to help you better personalize customer engagements, improve employee effectiveness, and optimize service operations now and tomorrow.
Source: Gartner, Magic Quadrant for Field Service Management, Jim Robinson, Leif-Olof Wallin, 24 October 2022
*Gartner and Magic Quadrant are registered trademarks and service marks of Gartner, Inc. and/or its affiliates in the U.S. and internationally and are used herein with permission. All rights reserved.
**This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request from Microsoft.
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
This article is contributed. See the original author and article here.
We’re excited to announce Communities in Microsoft Teams—a new set of easy-to-use features that enable people to come together, connect, share, and collaborate.
This article is contributed. See the original author and article here.
We’re excited to announce Communities in Microsoft Teams—a new set of easy-to-use features that enable people to come together, connect, share, and collaborate.
This article is contributed. See the original author and article here.
Microsoft Dynamics 365 Customer Service now offers voicemail as part of its omnichannel engagement capabilities. Currently in preview, voicemail can be a valuable component of your call queue management, as an overflow option on a voice queue or when a direct call to an agent goes unanswered.
Group and individual call queue management
When customers choose to leave a voicemail instead of waiting in a queue, the message is routed to the default group voicemail queue. Voicemail from any queue lands in the same voicemail queue, making it a one-stop shop for agents who triage voicemails from customers.
When customers call an agent on a direct inward dialing number and the agent isn’t available, they can choose to leave a voicemail. In this case, the message is routed to the default individual voicemail queue and pushed to the agent associated with the direct inward dialing number.
Both the group and individual voicemail queues start out with no agents assigned to them. Agents who are responsible for managing customer voicemails must be added to the group queue. Agents with direct inward dialing numbers must be added to the individual queue.
The voicemail greeting is an automated message that can be customized at the workstream level. If your call queue management includes a Power Virtual Agents bot, the bot can’t prompt customers to leave voicemail. Instead, the call must be escalated to an agent.
Agent experience
Let’s look at voicemail from the perspective of an agent who’s assigned to the default group voicemail queue. Noticing that a customer has left a voice message, you pick it from the Agent dashboard. Now assigned to you, the voicemail appears in your Activities view. You can also configure voicemails to appear in your Inbox view.
Opening the voicemail form, you can see the customer’s name or number, play back the voicemail, and read a transcript. After you take an action on the voicemail, you can close it. It becomes read-only and moves to your Closed work items view.
Learn more
To learn more about using voicemail as part of your call queue management, read the documentation:
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