by Contributed | Jun 2, 2023 | Technology
This article is contributed. See the original author and article here.
Across Microsoft solutions, it is possible to search for work/organizational content in many different entry points, such as Office.com, Sharepoint.com and Microsoft Bing – Work tab.
Office.com and Sharepoint.com are great places to start a search across all your personal and content accessible to you within your organization, including shared documents, offering capabilities that can help you navigate content in a way that suits you the best.
This post will guide you through some of the most frequent work search tasks and demonstrate how you can achieve them with different methods. You will learn how to optimize your search experience and access the information you need efficiently.
It all starts with the Search box.
The Search box can help you find your recent content quickly and easily. It shows you suggestions of Files, People, and Apps that you interact with frequently.
How does starting your search in Office.com or Sharepoint.com looks like
You can also use keywords like “ppt” or “doc” to refine the results you are seeing in the Search box suggestions.
Retrieve Word documents by using ‘doc’ keyword.
Retrieve PowerPoint documents by using ‘ppt’ keyword.
You can also get People results in Search box suggestions based on their phone number or department.
People search suggestions based on phone number.
People search suggestions based on department name.
Navigating to Search Results Page
If you don’t see what you are looking for in Search box suggestions, press enter or click ‘Show more results’ to go to the results page to explore more content. You can use different tabs or filters to refine the results you are seeing.
As an example, you can use People tab and different keywords to search for people based on their department or job title.
Search for People based on department name.
Search for People based on job title.
Or go to Messages tab to find an Email or a Teams message with specific keywords.
Email and Teams messages search.
Easily navigate through your own content
Navigating through your own content daily can be challenging. Sometimes you may want to search for a specific document you created or edited, or a message/email you sent. This can be easily done by typing your name in the Search box and clicking on the Search box suggestion. This opens up a Person Centric Search view shown below.
It is worth noting that Messages tab is currently available in Office.com and is yet to come to Sharepoint.com
Navigating to People Centric Search view by clicking on suggestions in the Search Box
You can further narrow down your own content by typing additional keywords in the search box next to the name pill or using filter and tab refiners.
Using keyword + File Type filter to further refine your search
Search for people and content they shared.
You can search for your colleagues’ content or understand their position in the organizational chart by looking them up and clicking on their name from the search box suggestion.
Browse through content your colleagues have shared with you.
Understand your company organization and who your colleagues report to.
This feature only shows public content and content that has been explicitly shared with you by the person you are looking up. Hence in some cases, you may not get any results.
You can only browse through content explicitly shared with you.
Getting to work search results in Microsoft Bing
We are currently working to bring the same set of search capabilities across Office.com, Sharepoint.com and Bing.com/work.
To access work search in Bing.com, you need to be signed into Bing with your organizational account. This will enable you to see top work search results in the All-Tab. You can further explore work content by clicking some of the work result suggestions or going straight to Work tab.
Work result suggestions in All-Tab
Work search results in Work-Tab
On images below, we are showing how some of the searches mentioned in this article may look like in Bing.com/work.
Email and Teams messages search
People search by name.
Understand your company organization and who your colleagues report to.
You can only browse through content explicitly shared with you.
by Contributed | Jun 1, 2023 | Technology
This article is contributed. See the original author and article here.
As you might have seen, many new features have become available in Communities (beta) in Teams free on Windows 11, bringing it close to parity with mobile. You can now create and join communities on Windows 11, and invite others to your communities, too.
There’s also a significant change in Teams free meetings where previously all meeting participants joined meetings through lobby. We have now added a new option for invited participants to get directly to the meeting, in other words bypassing the lobby. This will be the default setting for all new Teams free meetings, making meeting joins more seamless for the invited participants, and keeping your meetings safe by having everybody else still joining through the lobby.
New features in Teams (free) on desktop and web
Create a community (Windows 11)
You can now conveniently create a new community from scratch in Teams free on Windows 11, very similarly as on mobile. You just need to fill in the community details like name, description, and community picture, and adjust community guidelines as needed. After community creation you can then invite new members or change further community details using mobile.
Invite members to your community (Windows 11)
It’s easy to invite others to your communities in Teams free on Windows 11 now. You can invite contacts already using Teams free or even those who have not yet got started using their email address or phone number. Learn how to invite and remove community members
Create community events and view community calendars (Windows 11)
Community events are a core feature in communities and now it’s possible to create those and view community calendars in Teams free on Windows 11, too. Communities created on Windows 11 are visible on mobile and vice versa making it easy to join the meeting when it’s time. Learn more about community calendars and events
Notify community members about new content via email (Windows 11)
When creating a new community post, you can now notify community members about the new post via email. This new option available when posting in a community helps you to reach your community members quickly even when they are not in Teams. These emails link back to the original post making it convenient to read the new content. Learn how to post to a community
Use Microsoft Designer for community announcements (Windows 11)
Community announcements stand out from other community content and when posting a community announcement on Windows 11, you can now use Microsoft Designer to quickly create a gorgeous banner image for the announcement. Learn how to use Designer for announcement banners
New features in Teams (free) on mobile
Notify community members about new content via email
When creating a new community post, you can now notify community members about the new post via email. This new option available when posting in a community helps you to reach your community members quickly even when they are not in Teams. These emails link back to the original post making it convenient to read the new content. Learn how to post to a community
Block users from your community
In the event of a bad actor going rogue in your community, as the community owner you can now block them from the community. The same user will not be able to join the community again. We hope you won’t be needing this feature, but it’s now available should it be needed. You can remove a community member and block them from joining the community again by selecting them from the member list and selecting ‘Remove from community’. This will give you options to ‘Remove’ and ‘Remove & Block’. Learn how to remove and block users from your community
Bulk invite community members using mobile camera (iOS)
It’s now very easy to quickly get your community growing with the new bulk invite option on iOS. With this feature you can use your mobile camera on iOS to grab a picture of a list of email addresses and phone numbers which then will be validated and matched against the current member list of the community. You can update the list as needed and when ready, send invites to up to 50 persons in one go. Learn how to bulk invite community members on iOS
How to send feedback and suggestions?
We are always happy to receive feedback and suggestions to make our product even better. To participate in our feedback program and help us in our endeavor, please follow the steps below:
You can also sign up for a user panel, to get opportunities to connect directly with the product team, and help make Teams (free) better. Learn more
by Contributed | Jun 1, 2023 | AI, Business, Microsoft 365, Technology
This article is contributed. See the original author and article here.
Today we’re announcing new updates to the free version of Microsoft Teams that will allow you to create communities from scratch, share and invite members, create and host events, moderate content with critical trust and safety features, and get notified about all important activities.
The post Build more connections with new communities in Microsoft Teams and GroupMe features appeared first on Microsoft 365 Blog.
Brought to you by Dr. Ware, Microsoft Office 365 Silver Partner, Charleston SC.
by Contributed | May 31, 2023 | Technology
This article is contributed. See the original author and article here.
Many organizations, for example, schools during a significant weather event, need to rapidly communicate ad hoc updates via SMS or Email. With Azure Communication Services and Azure OpenAI Services, we can simplify this experience to help you automatically generate templated messages for different communication channels and audiences. If this problem seems familiar, we have built a pre-built solution that can help you. See our manual for step-by-step instructions.
The solution uses the example of a a school administrator who needs to send a weather related alert and focuses on three main parts:
- Provide a secure app for school administrators using Power Apps. School administrators can configure the message they want to send to their contacts.
- Support multiple channels (SMS, Email) using Power Automate and Azure Communication Services. They can cover a variety of channels to ensure the recipients see the message in a timely manner.
- Auto-generate templates for each medium based on the message description using Power Automate and Azure OpenAI Services. Craft professional messages for a variety of mediums easily. You will not need to re-write the message for each medium.
Architecture overview
In our solution, to create and send messages to the contacts, we will leverage Power Apps and Power Automate to build the applications and flows. The Power App will enable the school administrator to configure the message they want to send out to contacts. It will be linked to a Dataverse table with contact information. The Power App will trigger a Power Automate flow which will use Azure OpenAI Services to create communication templates for each channel and Azure Communication Services to send SMS and Emails to the parents using contact information.
Check out our pre-built solution or the step-by-step instructions to get started building your own application for SMS and email messages today.
If you would like to see more samples like this or would like to learn more about the process of building solutions with Azure Communication Services and Azure OpenAI Services, drop us a comment below.
by Contributed | May 30, 2023 | Technology
This article is contributed. See the original author and article here.
Introduction
Our customers want a simple way to bring the power of the cloud into their real-world operations to transform their businesses. At Microsoft, our goal is to give businesses the ability to project Azure to wherever they need it, whether it be the cloud, a data center, or an edge location like a retail store.
However, we know operating even modern hybrid cloud environments can be a complex undertaking. An array of disparate tools and technologies acquired over time and space often leaves customers to stitch it all together themselves. Our aim is to reduce that complexity with Azure-consistent infrastructure that simplifies the ability to take advantage of cloud-native technologies at the edge.
As part of this ambitious vision, we are evolving our flagship hyperconverged infrastructure offering, Azure Stack HCI, towards an increasingly cloud-native posture that leverages Azure Arc to meet the ever-changing needs of our customers. The result is a solution for businesses that simplifies operations, and allows our customers to use the same tools, app models, and control planes uniformly regardless of where their data and applications reside.
How Microsoft delivers a seamless cloud to edge solution with Azure Stack HCI
Unified and consistent operations across environments
- Edge deployments are streamlined into a simplified turnkey experience driven centrally from the cloud, which minimizes the need for on-prem IT expertise.
- Updates are one-click for the entire technology stack, closing the seams between hardware, firmware, drivers, OS, and agents. All updates are comprehensively validated for compatibility, interoperability, and reliability.
- Support is at the solution level, providing a single point of contact experience for hardware, software, and cloud components.
Simplified application modernization
- Applications are developed once and deployed and managed equally across environments.
- Azure Arc-enabled Azure features and services such as Azure Kubernetes Services, Azure Virtual Desktop, Azure Arc-enabled data services, and Azure Arc-enabled VM Management easily extend from the cloud to the edge.
Centralized governance
- On-premises resources are easily accessed, managed, and governed centrally through the Azure Portal.
- Infrastructure is continuously monitored to ensure it stays in a validated state.
- Azure’s policy management, threat protection, and security controls extend to on-premises infrastructure.
Announcing Dell APEX Cloud Platform for Microsoft Azure
To simplify the inherent complexity of cloud to edge, the unique breadth and depth of our partners extends Microsoft’s cloud services and software into customers’ environments around the world. With one of our key partners, we recently announced the Dell APEX Cloud Platform for Microsoft Azure, the first Azure Stack HCI solution of its kind, delivering integration and capabilities beyond the Validated Nodes and Integrated Systems in the Azure Stack HCI portfolio today.
Dell APEX Cloud Platform for Azure is the result of extensive engineering collaboration between Microsoft and Dell. It natively integrates with Azure Arc and Azure Stack HCI to provide a turnkey experience to customers, including simplified deployment, seamless management, and orchestration capabilities for hyperconverged infrastructure deployments. Building on Dell’s track record of delivering market-leading integrated infrastructure solutions with extensive software-driven management and orchestration (M&O) automation, this comprehensive solution enables IT admins and operators to focus less on managing the day-to-day operational tasks and more on innovation and achieving desired business outcomes. This integration gives customers a consistent operational model to run their application and data services across datacenter and edge and manage on-premises resources from the Azure portal with consistent security and governance.
Conclusion
We are excited for what’s to come with Azure Stack HCI as we keep building and transforming with our customers. To learn more about Azure Stack HCI, visit our page on Microsoft Learn.
For more information on Dell APEX Cloud Platform for Microsoft Azure, please visit Dell’s solution brief.
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