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Workplace collaboration is evolving—and so is Microsoft Word. Today, we’re pleased to announce expanded availability of our new modern commenting experience across Word platforms.
Modern comments sets the stage for a richer Word collaboration experience for you and your teams by enabling modern features such as @mention notifications and more. It aligns how comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether you’re using Word, Excel, or PowerPoint on any platform.
Modern comments was first introduced on the mobile and Web versions of Word where we iterated based on feedback. Now it is rolling out to Production on Word for Windows, and Current Channel (Preview) on Word for Mac!
Here’s a look at what to expect:
Stay in control
With modern comments, you no longer have to worry about your comments being seen by others before you’re finished editing them. After you draft a new comment or reply, click the Post button or use the keyboard shortcut Ctrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. Now, a comment or reply can only be edited by the person who created it.
Flexibility in how you view and interact with comments
In Word you’ll find comments to the right of your page, by default. In this view, contextual comments are side-by-side with the page content, to help you focus on the feedback that’s most relevant to the part of the document you’re working on.
In the Comments pane, you can see a single list of all comments in your document, including resolved comments. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window.
Resolve comment threads
Comments in documents generally represent questions, ideas, or concerns about the content. When those have been addressed, comments allow you to mark that thread as resolved. Resolved comment threads won’t appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on what’s active.
Improved @mentions in comments
Users have been adding names to comments for years. Now, if you’re an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. Just highlight some text, click the Comment button, type your comment, and @mention anyone you want to see it.
When you post your comment, anybody that you’ve @mentioned in it will get an email notification. Whoever started the comment thread will also be notified. Notification emails let your collaborators know there’s been new activity in the comment thread, gives them a preview of the document content where the comment was made, as well as the comment you left. They can reply to your comment from the email, or they can click a link in the notification email to open the document and go straight to the comment if they want to see more context.
Better collaboration practices for today’s remote world
These new commenting experiences are ideal for today’s remote teams who may be working together from across town or around the world. Comments eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and enabling collaborators to provide better insights. A consistent experience across applications makes everything flow smoothly.
We’re continuing to iterate on Modern comments and other collaboration features in Office, and your feedback plays an invaluable role in the process. If you have the new commenting experience in Word, let us know what you think and what you’d like to see next!
If you don’t have Modern Comments yet but can’t wait to try it, join our Office Insider Program.
See our support page for more information: Using Modern Comments in Word.
Brought to you by Dr. Ware, Microsoft Office 365 Silver Partner, Charleston SC.