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Since we first announced users could save Teams meetings recordings in Microsoft 365, we’ve clocked immense progress – with most users now saving their Teams meetings recordings by default on OneDrive and SharePoint than on Classic Stream. With this switch, users are enjoying many new benefits from meeting recordings being better integrated with Microsoft 365, including: easy share controls and external sharing capabilities, improved video management, advanced compliance and governance, and much more.
In line with the vision for Stream (built on SharePoint), and to bring these increased benefits to all our users, all new Teams meeting recordings will soon be saved to OneDrive and SharePoint – with rollout beginning incrementally from August 16, 2021.
Major updates to transcript coverage and controlling downloads.
Central to the changes we’re making are our users’ needs. Thus, alongside our efforts to transition meeting recordings to Microsoft 365, we’ve been gathering your feedback – resulting in the following product updates and feature accelerations to ensure a more accessible and secure product:
Generating Teams live transcription for all meetings to ensure closed captions are available during playback in Microsoft 365:
- Available today: Teams Live Transcription with speaker attribution has been expanded to all Office and Microsoft 365 license types.
- Rolling out by August: Live transcription will always be generated when a user clicks ‘Start recording’ on desktop client.
- Rolling out by August: Live transcription will be available across all meeting types, including channel meetings and ad-hoc meetings.
- Rolling out by August: Live transcription and live captions will be available for 15 additional spoken languages.
Downloading and editing a transcript file:
- Available today: Users can download the transcript file from the Teams meeting ‘Transcripts’ tab, where users can edit and share the file manually with others.
- Under development: Improvements to the above flow by allowing users to download the transcript file from the video player itself, make changes locally, and upload the file to the player so that the changes are reflected in the closed captions.
- Other immediate options to edit transcripts within the video player: users can download recordings from ODSP and upload to Classic Stream, where a transcript will be generated on-demand and users can edit the transcript within the video itself.
- If you have questions about this or other features, please contact support through your M365 Admin Center or your account manager.
Blocking the downloads of meeting recordings is now available for all users in ODSP:
- Available today: Block downloads for non-channel meeting recordings has been rolled out and turned on by default for all recordings.
- Available today: Block downloads for channel meeting recordings has been rolled out and admins may enable this feature through a new Teams policy setting.
To learn more about these updates, admins can see Message Center post 222640. Microsoft is excited about these updates that will bring higher quality and more accurate transcription to more people and languages than ever before.
What else is happening with Teams meeting recordings stored in Microsoft 365?
The changes above fall within the broader context of the work we’re doing with Stream (on SharePoint). Several other features have begun lighting up for Teams meeting recordings stored in Microsoft 365 including:
- Now available: Auto-recording – Meeting owners can set meetings to automatically start recording.
- Now available: Stream start page – Search and manage meeting recordings from the new Stream start page (stream.office.com)
- Rolling out: Stream video player – Watch recordings from the new Stream web player.
- Under development: Auto-expiration of meeting recordings – learn more about this feature.
To learn more about these, and other upcoming features for Stream (on SharePoint), click here.
In a nutshell, be ready for new experiences with Teams meeting recordings in Microsoft 365.
- Rolling out incrementally beginning August 16, 2021: All meeting recordings will be saved to OneDrive and SharePoint. We recommend that customers roll out the feature via their Teams policy in PowerShell before this date to control the timing of the release.
- Customers who wish to have closed captions for Teams meeting recordings will need to turn on the Live Transcription policy (recommended).
- Customers who wish to have block downloads of channel meeting recordings will need to turn on the ChannelRecordingDownload policy.
- Learn more about using OneDrive and SharePoint for meeting recordings
- Learn more about Teams cloud meeting recording
Brought to you by Dr. Ware, Microsoft Office 365 Silver Partner, Charleston SC.